April 29, 2002
VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, April 29, 2002
Time: 9:00 a.m.
Place: Board Room
29300 Valley Center Rd.
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by
President Broomell at 9:00 a.m.
ROLL CALL
Board members present were: Directors Broomell, Polito, Stone, Aleshire, and Haskell. Staff
members present were: General Manager Arant, General Counsel Cowett, District Engineer
Jewell, Director of Finance Jarrell, Director of Operations Dacus, Ass’t. Board Secretary Doerr,
Manager of Accounting Jeffrey, Meter Services Supervisor Jones, Sr. Water Systems
Technician Bull, Construction/Maintenance Supervisor Hoyle and Manager of Human Resources
Hale.
CONSENT CALENDAR
1. Upon motion by Aleshire, seconded by Stone and unanimously carried, the following
consent calendar items were approved:
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Minutes of the Board meeting held April 15, 2002
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Audit demand check numbers 88892 through 89061
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Quitclaim of easement for Sherwood Ridge Unit No. 1
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Notice of Completion filed for the Weaver Mountain Reservoir painting project
ACTION AGENDA
2. Strategic Plan Workshop:
In the Spring of 2000, the Board and District staff went through the process of developing and
adopting a Strategic Plan for FY’s 2000-2001 & 2001-2002. This document has served to
measure various aspects of the District’s performance and to guide the District’s major project
and program efforts. With the end of FY 2001-2002, the effective period for this Strategic Plan
will expire and it is appropriate to develop and adopt an updated Strategic Plan for FY’s 2002-
2003 & 2003-2004.
Today’s workshop will encompass two presentations – the“Water Master Plan, 2002 Update”
and the “Energy Assessment, 2002". These two bodies of work will potentially impact the
District’s focus and efforts over the next two fiscal year periods. Following these two
presentations, the Board and selected staff will breakout into sessions to explore and attempt
to reach a consensus on the following issues:
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District Name:
Do we want a new handle? Over the years, a number of agencies have adopted shorter, informal versions of their name; i.e., Valley Center Water
District. Do we want to consider changing our logo?
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Organization Values:
Are we happy with our organizational values or do we wish to modify the list?
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Mission Statement:
Does the current Mission Statement still fit? Do we want to expand or shorten it? Should it be rewritten to include all the District’s corporate
values?
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Performance Measurements:
Does the District’s current performance parameters really tell if the District is doing a good job for its customers or do they need to be
revised?
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Specific Goals for FY 2002-2003 & 2003-2004:
The District will finish the current 2-year period of the current Strategic Plan with four
of the ten adopted Specific Goals yet to be attained. Specific goals suggested for the
2002-03 and 2003-04 Strategic Plan Update are:
• Full Development of GIS (carry-over project)
• SCADA System Approval and Installation (carry-over project)
• Corporate Facility Master Plan
• Lake Turner Recreational Use Options (carry-over project)
• Comprehensive Long-Range Capital Financial Plan (new project)
• Vulnerability Assessment (new project)
• Organizational Structure Evaluation (new project)
• Energy Study Recommendations Implementation (new project)
• Comprehensive Employee Training and Development Program (new project)
• Ethics Policy (new project)
3. Water Master Plan, 2002 Update:
The Water Master Plan, 2002 Update, was prepared by Project Engineer Grabbe who
worked extensively on the Update project along with other staff members. Boyle Engineering
had prepared the 1994 Water Master Plan and assisted the District with the 2002
Update.
Boyle Engineering converted the computer model of the District’s water distribution system,
developed in conjunction with the 1994 Water Master Plan, to utilize the GIS compatible
H2ONET water distribution system modeling software by MW Soft. Using the unit demand
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values from the 1994 Water Master Plan, the ultimate water demand changed from 56,780
acre-feet to 56,923 acre-feet, which is a 0.25% increase. The current community land use
data indicated that 6 areas with minor changes occurred since the 1994 Update. There
were no major land use changes.
Community Plan land use projections showed a shift from agricultural land use to rural
residential land use is gradually taking place and is expected to continue. Actual FY 2000-
01 water demands for agriculture was 82%; Projected Ultimate Forecast showed water
demands at 37%. This does not necessarily indicate a decrease in water demand, as a
significant portion of new development is “Rural Residential w/Agriculture; i.e., single
family homes that have been constructed in a former agricultural production area, with a
house on each lot that is typically surrounded by an orchard or grove which the owner
continues to water to achieve some degree of fruit production. This will be in addition to
the rural residential development occurring on property not now using water.
Boyle Engineering developed meter sales projections by comparing existing meters to
current land use information. Staff estimated Ag to Urban Conversion and adjusted the
projection to equivalent 3/4" meters. The result was a projected total of 8,648 new meters.
The San Diego County Water Authority recommends that the District be able to withstand
a 10-day outage of service to allow for adequate maintenance. The District’s total storage
is presently adequate to meet this need with conservation efforts during a reduced supply
situation.
Recommendations:
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Develop an implementation and financial plan to complete the Priority ‘A’ projects recommended in the report over the next 10-15 years.
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Modify water rates to provide adequate funding for projected replacement projects.
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Increase meter capacity charge and adjust annually for inflation.
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Thoroughly re-evaluate the District’s water demand and development patterns prior to Year 2010 and on 5-year intervals thereafter to provide for an orderly and continuing
facilities implementation program.
4. Energy Assessment, 2002:
The Energy Assessment Study (Study) was prepared by consultants Lon W. House, Boyle
Engineering, and Chevron Energy Solutions. This report is an outgrowth of the energy
crisis experienced at the beginning of Summer of 2000, at which time the Board directed
staff to conduct a comprehensive analysis of the District’s energy resources, energy source
options, and potential energy efficiencies. The Study encompasses:
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Energy Needs Assessment (electricity and natural gas)
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Resource Assessment
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Market Assessment (current and future)
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Energy Rebates and Incentives
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Pipeline System Evaluation (pipeline configuration, pressure reducing stations, pump station configuration)
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Hydro-Generation (pressure reducing stations and aqueduct connections)
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Pump Efficiency
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Pump Scheduling (time of use tariff)
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Voltage Upgrade
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Generation of Electricity (large scale and self generation)
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Renewable Generation (wind and solar)
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Direct Access
Results/ Recommendations of Study:
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Several pumps are inefficient and should be refurbished/ replaced as soon as practical. Twenty nine (29) pumps were identified as having less than 70% water efficiency. Of
these 29 pumps, 8 were rebuilt in the current year, 12 are budgeted for replacement
in 2002-03, one is waiting for VC-8 completion, and 8 horizontal designs are being
studied for replacement with verticals. The Study recommended District consider
energy when designing pipelines; review Rainbow Pump Station and pump efficiency
when VC-8 is complete; review V.C. Pump Station when Valley Center Road is
complete; consider using soft start motors when converting from horizontal to vertical;
implement plan to test all pumps on an annual basis; review all horizontal pumps for
conversion to vertical if appropriate.
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Hydro-generation at pressure reducing stations and at San Diego County Water Authority aqueduct connections are not practical.
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Continue with implementation of a SCADA system. Such a system will provide real time energy and cost feedback, establish a data base that will be invaluable in
evaluating alternatives in the future, and allow operational changes that may result in
significant energy savings.
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Develop a written Operations Manual on operation of District pumps, reservoirs, and water delivery system.
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Institute a periodic pump testing program and an annual evaluation of the efficiency of the District’s pumps. The Study recommended monitoring SDG&E tariff design to confirm
best tariff for VCMWD accounts, monitoring PUC actions to determine opportunity
for direct access in future, and continuing implementation of SCADA program for all
pump stations to better monitor and schedule pump activity.
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Schedule pumps to use semi- and off-peak rates where feasible. District is currently using TOU where allowed by SDG&E.
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Voltage upgrade does not appear to be economically feasible.
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Generation of electricity – not justified because:
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Large Generation: No market for resale.
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Self-Generation: Cannot wheel to other locations of need, District’s low load factor results in very long payback periods, there is insufficient natural gas without building
a pipeline, and electricity and natural gas prices are too volatile in nature.
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Wind: No known constant source of wind.
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Solar: Takes too much space and cost of purchase and installation is greater than savings.
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District annual load factors (percent of the year that the pumps are operating at maximum) are very low, with only three locations (Rainbow, Couser, and Moosa) having
load factors greater than 50%. This means that electricity usage in the District is very
erratic throughout the year. This fact implicates that it will be difficult to find cost effective
alternatives for the District.
RECESS
A recess for lunch was called at 11:30 a.m.
STRATEGIC PLAN BREAK-OUT
The Board reconvened at 12:15 p.m., breaking up into three participant groupings to explore
and reach a consensus on the aforementioned Strategic Plan issues.
ADJOURNMENT
5. Upon motion by Aleshire, seconded by Polito and unanimously carried, the meeting was
adjourned at 2:57 p.m.
ATTEST: ATTEST:
______________________________ ________________________________
Secretary Vice President